Grade Information Faculty

Grades entered or imported into the system are not official until they are posted. Posting grades assigns final grades to students' academic records. It is recommended that you save often throughout the process of entering grades in the Grade Roster.

The Grade Roster includes multiple approval levels and access roles. Instructors and staff involved in grading are assigned permissions during the schedule of classes setup process. These permissions determine what actions each user can take within the Grade Roster.

Step 1: Access the Grade Roster

1. After logging in to the the MyNIU student system, select Faculty Center.
2. The My Schedule page will appear.
3. Select the Grade Roster icon for the class.

Step 2: Understand Roles and Approval Status

Access Levels

Each class includes assigned roles that determine access to grading functions:

Approval Status

The Grade Roster includes three approval statuses:

If updates are needed after moving to another status, return the roster to Not Reviewed to make changes. This process may repeat until all grades are confirmed as accurate.

Step 3: Enter Grades

• Select a grade from the dropdown menu for each student.
• To assign the same grade to multiple students:
  • Select the checkboxes next to student IDs.
  • Select Select All if needed.
  • Apply the grade to the selected students.
• Update individual grades as needed.

Step 4: Enter Required Information for Special Grades

When entering grades of I, F or U, a system message will appear. Complete the required fields before continuing.

Grades of U or F

1. Select OK on the message.
2. Select No on the Save Warning pop-up.
3. Enter the Last Attend Date, or select:
   • Attended All Classes
   • Never Attended

Grade of I (Incomplete)

• Enter the Reason for Incomplete.
• Enter remaining coursework requirements.
• Update the due date if needed.
• Use the pop-out icon or drag the lower-right corner to expand text boxes, if needed.

1. Select Save.
2. Select Return to go back to the Grade Roster.

Step 5: Review and Approve Grades

1. Confirm all grades are accurate.
2. Set the Approval Status to Ready for Review and save.
3. After review, change the status to Approved and save.

Once approved, the Post button will appear at the bottom of the page.

Step 6: Post Grades

1. Select Post.
2. Confirm the Grade Roster Action shows that grades have been posted.

Change of grade requests should be submitted electronically via MyNIU.

1. Log in and click the "my forms" tile
2. Fill out a new form and select the "change of grade" form

Please review the grade change instructions for more information.

This form will work for current semester classes as well as the three previous graded semesters.

For grade change requests outside the normal time limits, additional approval must be obtained and rationale provided to explain the delay in submitting the request. Approval is not guaranteed. Contact us at regrec@niu.edu.

Change of Grade Form Instructions

Use the Change of Grade form in MyNIU to request updates to a student's final grade. Follow the steps below to complete and submit the form.

Step 1: Access the Form

1. Log in to MyNIU.
2. Select the My Forms tile.
3. Select New Form in the upper-left corner.
4. Select the Change of Grade form.

Step 2: Select the Term

The Term field is the only active field when the form opens.

• Use the search icon to view available terms.
• Select the appropriate term.

If the desired term is not listed, refer to the policy library for instructions on submitting a change beyond the prior three terms.

Step 3: Select the Student

• After selecting a term, the Student Z-ID field becomes active.
• Use the search icon to find the student, or enter the Z-ID directly.
• Be sure to capitalize the “Z” in the Z-ID.
• Sort the list alphabetically by last name, if needed.
• Select the correct student.

Step 4: Select the Class

• After selecting the student, the Class Nbr field becomes active.
• Use the search icon to find the class.
• Select the appropriate class.

Step 5: Enter the Corrected Grade

• After selecting the class, the Corrected Grade field becomes active.
• Select the corrected grade from the available options.

Step 6: Select Reason for Change

• After selecting the grade, the Reason for Change field becomes active.
• Select one of the following:
  • Error in Grade Calculation
  • Additional Work Factored In
• You may enter additional details in the More Information field (optional).

Step 7: Add an Attachment (Optional)

1. Select Add Attachment.
2. Select OK when prompted to save the form.
3. Select Save in the upper-right corner.
4. Select Add Attachment again.
5. Upload the file from your device.

If you do not want to add an attachment, select Save to continue.

Step 8: Submit the Form

• After saving, select Submit to send the request.
• To exit without submitting, select My Forms in the upper-left corner.

Step 9: Check Form Status

After submission, the request will appear in your forms queue with a status of Pending. You can return to the My Forms page at any time to check the status of submitted forms.