Shared Access

Shared Access is a feature of MyNIU, a web portal where students can view their academic and financial information. Shared Access provides a convenient way for students to share this information with their parents or other guests. With Shared Access, a parent can make a payment on a student’s account, for example, or view the student’s weekly schedule.

People who are given access to a student’s information are called delegates. Students can have up to two delegates, and they can control what information their delegates have access to, including grades, schedules, financial aid and payments due.

It’s easy to get started with Shared Access. After a student grants access to a delegate, the delegate receives an email telling them how to create their Shared Access account.

Students

To share your information with a delegate, follow the steps below. You can remove a delegate or change the information they have access to at any time.

Adding a delegate:

  1. Log in to MyNIU and click Student Center.
  2. Click Share My Information.
  3. Click Delegate Access to a New Contact.
  4. Read the terms and conditions and click I Accept.
  5. Enter the name of your delegate and their relationship to you. Enter and confirm their email address.
  6. Check the boxes for the information you want to share with your delegate.
  7. Enter and confirm a PIN number. You’ll need to give this PIN number to your delegate.
  8. Click Save.
  9. A confirmation message will appear, saying that a notification email will be sent to you and your delegate. Click OK.
  10. A save confirmation message will appear. Click OK. Your delegate has now been added.

Tips:

  • Be sure to give your delegate the PIN number you entered. They’ll need it to confirm their identity if they need to contact NIU for assistance.
  • To resend the notification email to your delegate, go to the Share My Information page. Click Edit, then Resend Last Email.
  • To change what information a delegate can access, go to the Share My Information page. Click Edit. Check or uncheck boxes as needed and click Save. A confirmation message will appear. Click OK. Your delegate will be notified.
  • To remove a delegate, go to the Share My Information Page and click Delete. A confirmation message will appear. Click Yes-Delete. Your delegate will be notified.
  • If you need assistance, contact the Division of Information Technology Service Desk at 815-753-8100 or ServiceDesk@niu.edu.

Delegates

To view a student’s information, you’ll need to create a Shared Access account (called a PR-ID). Refer to the notification email you received and follow the steps below. If you already have a PR-ID, skip to step 5.

Creating an account:

  1. Click the link in the notification email (“Click this link to create a new PR-ID”).
  2. Fill out the Create Account page and click Create Account.
  3. A confirmation message will appear. Click OK.
  4. You’ll receive a confirmation email. Change the temporary password provided in the email to a permanent password.
    • Go to NIU Account IDs and Passwords and click Applicants/Alumni/Retirees: Change Your Password.
    • Enter your username (your PR-ID) and the temporary password. Click Login.
    • Click Change Password.
    • Enter and confirm your new password. Click Change Password.
  1. Go to MyNIU. Enter your username (your PR-ID) and password. Click Sign In.
  2. Click Shared Access Center.
  3. Read the terms and conditions and click I Accept.
  4. Fill in the security key from the notification email and the email address at which you received it. Click Submit. You can now view information the student has shared with you.

Tips:

  • If you can’t find the notification email, ask the student to resend it.
  • You can be a delegate for more than one student. You’ll need to accept the terms and conditions for each student who gives you access.
  • To make a payment in Shared Access, log in to MyNIU. Click Shared Access Center. Under Financials, click Make a Payment. Enter the payment amount and click Next. Select the payment method and click Next. Review the details and click Continue to Make Payment. Enter the billing and payment information and click Continue. Review the details and click Submit.
  • If you need assistance, contact the Division of Information Technology Service Desk at 815-753-8100 or ServiceDesk@niu.edu. You’ll need a PIN number from the student to confirm your identity.
shared_access.gif

Resources

Students Shared Access (PDF)

Delegates Shared Access (PDF)


Additional Help

For help with Shared Access, contact the Division of Information Technology Service Desk at 815-753-8100 or ServiceDesk@niu.edu.